Executive Assistant

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Location
Montreal
Job Type
Permanent position
Category
Pharmaceutical/Biotechnology
Job number
091453
Scolarship
D.E.C.

Description

The Executive Assistant provides administrative support to the President and other members of the executive team. To be successful in this position, the candidate must be results oriented and have the demonstrated ability to effectively prioritize workflow. 

Primary Responsibilities:

• Co-ordinate the President’s and executive members schedules, appointments, reservations and travel arrangements.

• Organize meetings involving multiple senior executives.

• Greet clients and visitors to the executive office.

• Plan, organize and co-ordinate functions and special events for the executives clients.

• Assist with the preparation of business presentations including texts and electronic

presentations (power points, excell, etc).

• Prepare and/or edit internal and external letters, memos and mass emails.

 

Specific knowledge

􀀹 A post secondary degree or equivalent combination of education and experience

􀀹 Previous experience in a senior administrative position (3+ years)

􀀹 Strong PC skills i.e. Word, Excel, Power Point and MS Outlook

􀀹 Extremely detailed oriented

􀀹 Proven ability to effectively prioritize work flow

􀀹 Excellent interpersonal, written and oral communication skills (English & French - oral & written)

􀀹 Ability to exercise good judgement, show initiative and be proactive

􀀹 High standards of ethics and confidentiality to handle sensitive information

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